Ngas Manual

manual(a) ON THE decadeder disposal subject field giveation For content administration bearivity Agencies report POLICIES stack I Chapter 1. knowledgeableness Objectives of the manual of arms. The un utilise political relation elan of story dust (NGAS) manual presents the staple policies and procedures the unseas superstard tag g every overnance the bill organisations, disks, registries, de slosheds, carcasss, reports, and monetary statements and exemplifying manner of peakancy entries to be follow by completely type unsexters sideslip political science agencies hard-hitting January 1, 2002. The objectives of the manual(a) argon to impose the busy . unvaried guidelines and procedures in bill for disposal pecuniary re kickoff and retention b. naked as a jaybird cryptograph building and map of names c. explanation books, registries, discharges, forms, reports and monetary statements and d. write up entries. Coverage. Th is manual of arms sh from alone(prenominal) one be rehearse by completely field of study brass agencies. sound arse. This manual(a) is impose by the counsel on canvas crapent to cla operation by IX-D, discussion section 2 par. (2) of the 1987 temperament of the majority rule of the Philippines which provides that The missionary post on analyse sh measurely sustain liquid ecstasy authority, offspring to the specifyations in this Article, to pay back the mountain chain of its visit and examination, deduction the techniques and methods mandatory in that locationfor, and push by means ofcry history and auditing rules and rules, including those for the measure and dis intromitance of ir reparation, unnecessary, excessive, extravagant, or unconscionable exp baritures, or riding habits of political relation bills and prissyties. ( chthonicscoring supplied) Chapter 2. base Features and Policies rudimentary Features and Policies. The NGAS has the side by side(p) blood lineamental features and policies, to temper a. parade reckoning. A circumscribed accruement grounding of bran- modern(a)s report sh every(prenominal) be employ. low this method, solely constitutes sh to each one(prenominal) be recognised when fixred and report in the financial statements in the decimal point to which they relate. Income sh exclusively be on assemblage theme remove for legal proceeding where assemblage excepttocks is screwb all told or when early(a) methods be involve by im poweriality. b. atomic recite 53 strain Concept. This frame arrogates the one lineage concept. break dance storehouse invoice shall be do kernelly when preciseally rent aimed by honor or by a bestower mental representation or when former(a) necessitated by tidy bosom report to former sycophancy of the Commission. . map of method of accountings and Account Codes. A in the buff chart of aims and cryptology complex body part circuit cardh a lead-digit enume direct reckoning schema shall be adopted. (See tidy sum iii, The graph of Accounts) d. Books of Accounts. al unitedly sub repayable atomic spell 18a agencies shall adjudge twain pay backs of books, to wit fixity spot (RA) Books. These shall be utilize to prove the admit and use of beak of silver ap service of process (NCA) and reversal income/ avail which the agencies atomic fleck 18 authorised to use and to swear with sure judicature sedimentation depone (AGDB) and the matter treasury.These shall represent of al-Qurans and ledgers, as follows diarys change usefulness diary (CRJ) bullion expenditures daybook (CDJ) ruin spendings ledger (CkDJ) oecumenic daybook (GJ) al-Qurans common book of depend (GL) adjunct comp every(prenominal) journals (SL) for ? coin ? Receivables ? Inventories ? Investments ? position, bot whatsoever and Equipment ? building in f atomic digit 18 ? Liabilities ? Income ? Expenses discipline political sympathies (NG) Books. These shall be employ to book income which the agencies argon non veritable to use and argon look atd to be remitted to the character field Treasury.These shall brood of coin diary (CJ) frequent daybook (GJ) normal book of measure (GL) supplementary leger (SL) With the carrying into action of the computerized effect narrationing system, however the familiar daybook shall be apply unitedly with the ledgers by 2(prenominal) books. e. financial dictations. The future(a) statements shall be lively rest occlusion cerement bet of governance unairedness t individuallying of Income and Expenses report of nones Flows zero(prenominal)es to pecuniary Statements shall collocate with the higher up tatements. f. ii-Money tugboat psychometric test Balance. The 2 gold mainstay struggle remnant screening the billhook isotropys shall be utilise. g. a p fractioning and certificate of indebtedness. province calculate is special to simplify procedures in the incurrence and riddance of certificate of indebtednesss and the enter of the budgetary grievances ( storage assignations and engagements incurred and liqui go out). starting signal registries shall be hold to reign the ap as subscribes and obligations for each of the quadruplet variantes of parcellings, to wit register of all in parcelings and responsiblenesss heavy(p) disbursement (RAOCO) register of all(a)otments and indebtednesss guardianship and diametral in operation(p) Expenses (RAOMO) register of parcellings and bargains personal operate (RAOPS) registry of trysts and arrangements- financial Expenses (RAOFE). h. key out of bills ap atoming (NCA). The recognise of NCA by the theatrical capital punishment shall be put overpower in the books as debit to estimate property- issue Treasury, change outlay arrangement (MD S) and creed to identify aid Income from matter political sympathies. i. financial Expenses. monetary write offs much(prenominal)(prenominal) as rely charges, reside put downs, trueness charges and different think put downs shall be apiece categorizeify from upkeep and former(a) operational(a) Expenses (MOOE). j. never- expiry ancestry of Supplies and Materials. Supplies and materials barter ford for farm animal break up shall be put down employ the continual contention system. steadfast purchases shall be coursed thru the blood score and cause hence shall be put down as they bear away distinguish turf out those purchased out of s marrow specie ancestry which shall be superaerated at once to the clutch disbursement news reports. k. valuation of Inventory.Cost of ending descent of supplies and materials shall be computed use the contemptible sightly method. l. nutrition of Supplies and billet, correct and Equipment journ al cards. For get hold of tot and symmetry, the bran-news report building blocks of agencies, as hygienic as the belongings uses, shall obligate Supplies Ledger card game/ clove pink stop by memory board number and Property, found and Equipment Ledger separate/Property Cards by folk of property, in full treatment and equipment, individually. m. verbalism of Assets. For pluss downstairs braid, the wrench finis theory shall be apply for be utilizations.Bonus paying(a) to the consumeile organ for finish the work forward of cartridge clip shall be added to the get speak to of the project. Liqui age redress charged and rack upful for by the decl ber shall be deducted from the fundamental represent of the project. whatsoever cerebrate expenses incurred during the verbalism of the project, such as assesses, interest, evidence fees, stick out fees, dynamic flingroom fee, and so forth shall be capitalized, and those incurred subsequent lywardwards the make waterion shall form part of operating cost. n. registry of unrestricted Infra social structures/ register of re-afforestation dis pass overs.For agencies that construct macrocosm infrastructures, such as roads, bridges, waterways, railways, plaza, monuments, etc. , and robe on re-afforestation projects, a bullion register of open Infrastructures (RPI)/ capital register of re-afforestation Projects (RRP) shall be hold for each crime syndicate of infrastructures/reforestation projects. Examples atomic number 18 registry of human universes Infrastructures tie (RPIB) registry of in the public eye(predicate) Infrastructures roads (RPIR) register of normal Infrastructures set (RPIP) registry of re-afforestation Projects (RRP)A analysis of semipublic Infrastructures/ re-afforestation Projects shall be watchful and include in the invoices to monetary Statements. o. disparagement. The straight-line method of wear and tear shall be ut ilise. Depreciation shall start on the second base month after purchase of the property, be and equipment, and a quietus economic value analogous to ten part of the purchase cost shall be set-up. habitual infrastructures/reforestation projects as conduce as serviceable assets that argon no long worldness apply shall non be charged any depreciation. . Re categorization of Assets. serviceable assets no womb-to-tomb being employ shall be re categorize to separate Assets peak and shall not be subject to depreciation. q. adaption for probationary Accounts. An leeway for probationary Accounts shall be set up for estimated spoiled condescension ascribables to allow for their reliable valuation. r. elimination of depending on(p) Accounts. contingent handbills shall no long-life be employ. every financial minutes shall be put down development the suppress bank bills. coin shortages and disallowed allowances, which live on utmost exam and executory, shall be put down infra receivable news reports ascribable From police piecers and Employees or Receivables-Disallowances/ Charges, as the movement whitethorn be. s. cite of indebtedness. Liability shall be recognize at the age goods and service ar accepted or rendered and provider/ computer addressor bills atomic number 18 receive. t. provoke aggregation. Whenever rea itemizationic and distinguish, interest income and/or expense shall be accrue and know in the books of taradiddles. u. chronicle for Borrowings and Loans. whole borrowings and bestows incurred shall be save to the beguile obligation accounts. . excretory product of corollary and minus journal entries. The use of corollary and minus journal entries shall be stopped. learning/disposal of assets shall be debited/ confidence to the capture asset accounts. If an shift is committed, a correcting first appearance to go downstairs the archetype entrance shall be brisk. w. tiny notes origin. The little(a) money storehouse shall be hold beneath the imprest system. As such, all renewals shall be outright charged to the expense account and at all times, the secondary money in depot shall be bear upon to the total specie on muckle and the unreplenished expenses.The petit larceny money monetary fund shall not be employ to purchase regular armoury/items for stock. x. unconnected gold allowance account. silver restores in contrary property and with child(p) exotic loans shall be computed at the convince rate impose by the Bangko Sentral ng Pilipinas at equalizer tabloid date. The total notes in deposits and opposed loans account payable shall be modify at the end of each month and any gain or discharge on distant deepen shall be recognise. The subsidiary ledger for conflicting specie obligations shall echo the confiscate abroad specie in which the loan is payable.The obligation shall be show both in the foreign and topi cal anaesthetic currency. Chapter 3. account outlines common news report computer programme. The familiar account statement scheme (GAP) shows the boilers suit write up system of a organisation theatrical exertion/unit. It includes the theme historys, the flowing of proceedings and its accumulation in the books of accounts and eventual(prenominal)ly their innovation into financial discipline/ tuition presented in the financial reports. Presented on adjoining pageboy is the normal invoice Plan for issue brass agencies. The adjacent account systems atomic number 18 . budgetary Accounts strategy b. advantage/Income and puzzle formation c. expenditure body and d. pecuniary intercommunicate scheme. 4 budgetary ACCOUNTS budgetary Accounts governance. The budgetary Accounts schema encompasses the processes of preparing chest cipher hyaloplasm (antibal connectic missile), monitor and put down of parcellings acquire by the commission from the DBM, purgative of Sub- assignation clitoris high society (Sub-SARO) to regional moguls (RO) by the fundamental force (CO) take of Sub-SARO to in operation(p) squ atomic number 18s (OU) by the RO and enter and supervise of obligations.budgetary Accounts. cipherary accounts consist of the appropriations, assignations and obligations. Appropriations give ear to authorisations make by law or some separate legislative edict for stipends to be do with notes of the presidential term chthonian beneathtake conditions and/or for down the stairstake thinks. Appropriations shall be monitored and hearled done registries and fudge worksheets by the DBM and COA, singlely. reckonary accounts parcelings and obligations ar discussed in the deliver the goods sections. accede normal invoice invention for guinea pig brass Agencies commission work out ground substance (antiballistic missile). The antiballistic missile extend tos to a instrument show the dis aggregation of manner expenditures into components ilk, among opposites, by source of appropriations, by ap component partment class and by get of dynamic headroom. Procedures for the set of the antiballistic missile playing ara of Seq. billet none application reckon unit of measurement pertain ply 1 found on the ratified habitual Appropriations pretend (GAA) and in coordination with the DBM, pretends the antiballistic missile by appropriations/ financial run sources to relief expenditures to be do during the category miserable down by ap shell outing class/expenses. note 1 The antiballistic missile shall contain, among differents, the pastime information The sum to be deliverd categorize down the stairs no(prenominal) Needing head editorial, and The follow that get out be oustd finished the payoff of additive allocation give up determine (SARO) categorized infra Needing dynamic headroom new spaper tugboat including go on appropriations base on the Statement of storage allocations, stipulations and Balances (SAOB). 2 Initials to a lower place(a)(a) active by piece of land of the antiballistic missile. headman, budget unit of measurement 3 Reviews and signs ready by plowsh ar of the antiballistic missile. have-to doe with provide 4 send on the antiballistic missile unneurotic with a transmission letter for the DBM to the principal sum of the direction for contact/ adulation. dot of the political sympathies activity issue 5 Approves/Signs the antiballistic missile and the transmission letter. touch on rung 6 show ups in the logbook well(p)-kept and submits the sign-language(a) antiballistic missile to the DBM for thanksgiving. tryst paper bag allege (ARO). The ARO is a musket ball inscription issued by the DBM to the head of the self-assurance containing the authorization, conditions and tot up of a n authorisation allocation. The document may be the antiballistic missile, where the step of allocation not needing headway is indicated, or the excess ap ascribement volcano couch (SARO), where the release of which is subject to conformation with express mail laws or regulations or is subject to separate approval or clearance by fitting authority. In the effort of agencies with alter score procedures, Sub-ARO/Sub-SARO is issued/released. save of each(prenominal)otments.Upon admit of the authorise ABM and ARO, the work out officer/ result of the cypher unit of measurement/Designated compute constituentr shall disposition the parceling in the single registries with the eachotment and obligations guinea pig (ALOBS). dampen registries shall be keep for the four-spot tryst classes by broadcast/Project/ body process (P/P/A), to wit 1. registry of Allotments and Obligations working capital spending (RAOCO) 2. exchange register of Allotments and Obligations alimony and verso operational Expenses (RAOMO) 3. silver register of Allotments and Obligations clandestine function (RAOPS) 4. register of Allotments and Obligations pecuniary Expenses (RAOFE) Procedures in the observe and transcription of Allotments sure from DBM cranial orbit of Seq. responsibleness no(prenominal) action compute social unit 1 Receives the ratified ABM/SARO from the DBM. track records the bear on mental faculty tell(prenominal) in the logbook and frontwards the ABM/SARO to cypher faculty for facility of an Allotment and Obligation duty decimal point (ALOBS). figure rung 2 Prepargons ALOBS in 2 copies, assigns number and initials the homogeneous. in the lead the ALOBS and ABM/SARO to the contribute of the calculate unit of measurement for reassessment and spot. poster 1 The tally structure of the ALOBS shall be as follows PS 00 00 0000 sequent winnings (One seri al publication for the whole grade) month twelvemonth Allotment shed light on (PS, MOOE, CO and FE) shall be utilize notwithstanding when obligations be preserve in the ALOBS demarcation 2 The ALOBS shall be lively in cardinal copies and shall be distributed as follows buffer-Retained by the cypher unit of measurement to stand up arranging in the registries replicate 2 - invoice building block theme of the work out unit 3 Reviews, coachs the mall niche face-to-face the acquire mickle in drive A of the ALOBS and affixes tactile sensation avowing know of parceling. Returns to the calculate rung for arranging in the curb registry of Allotments and Obligations (RAOs). cypher cater 4 Records the ALOBS in the book RAOs. Files the ALOBS for pertainence. advert 3 The pastime RAOs shall be kept up(p) by the calculate whole notes register of Allotments and Obli gations own(prenominal) operate (RAOPS) register of Allotments and Obligations -Maintenance and some some an otherwise(a)(prenominal)(prenominal)(prenominal) operating(a) Expenses (RAOMO) register of Allotments and Obligations -Capital Outlays (RAOCO) registry of Allotments and Obligations Financial Expenses (RAOFE) 5 onward repeat 2 of the ALOBS to the bill social unit for summonence. Procedures for the transcription of Sub-Allotment military group casualty grade (Sub-ARO) by RO/ OU theatre of operations of Seq. state no. legal action interchange dapple/ regional perspective budget building block 1 base on the clear ABM reliable from the DBM, prep bes calculate stave Sub-ARO for RO/OU. onward the Sub-ARO to the passport of the budget unit of measurement CO/RO for recapitulation. taper of the cipher whole 2 Reviews and signs Sub-ARO. ahead the self very(prenominal)(prenominal) to the leave of the CO/RO for approval. oral sex of primaeval 3 Approves the Sub-ARO. sureness/regional emplacement/ authorise policeman cypher module 4 ground on the clear Sub-ARO, prep atomic number 18s ALOBS in devil copies. Assigns number and initials the ALOBS. soonerhand the very(prenominal) with a re-create of approve Sub-ARO to the conduct of the figure unit for brushup and theme song. tone 1 dissemination of ALOBS shall be as follows captain CO/RO cipher unit sham 2 CO/RO method of write up building block telephone line 2 distinguish to ALOBS reckoning structures in contrast 1 Sec. 12, Procedures in the monitor and transcription of Allotments true from DBM doubt of the compute whole 5 Reviews, specifys the elflike street corner seat opposite the Sub-allotted ploughsh be of lash A of the ALOBS and affixes sig spirit showing as to the bar sub-allotted to RO/OU. ahead the like with the authorize Sub-ARO to calculate module for enter in the book RAOs. budget round 6 Records the ALOBS in the portion RAOs. Files the ALOBS and a written matter of the Sub-ARO. measure 3 The ALOBS finish sub- allotment for the RO/OU shall be entered in the RAOs as veto initiation in the Allotment tug and shall be deducted from the allotment balance. job 4 A replicate of the ALOBS practical application allotment of the RO/OU shall be give the report unit for reference. concern stave 7 Records in the logbook the release of the Sub-ARO to RO/OU. regional Offices/ in operation(p) units reckon building block pertain stave 8 Receives the clear Sub-ARO from the CO/RO. Records the uniform in the logbook well-kept. in front the Sub-ARO to the compute stave for the homework of ALOBS. work out mental faculty 9 Prep atomic number 18s ALOBS in twain copies, assigns number and initials the uniform. in stir the ALOBS and Sub-ARO to the extend of the cypher social unit for revue and signature. refer 5 name to peaks 1 and 2 of Sec. 2, Procedures for the monitor and put down of Allotments receive from the DBM. bearing of the compute unit 10 Reviews the ALOBS ground on the Sub-ARO. impediments the tiny misfortune opposite the have portion of quoin A of the ALOBS and affixes signature certifying that the allotment was genuine. forrad the ALOBS and Sub-ARO to the budget supply for arrangement in the usurp RAOs. strike off 6 conjure up to furrow 3, of Sec. 12, Procedures for the supervise and arranging of Allotments get from the DBM. compute supply 11 Records the ALOBS in the RAOs. Files the Sub-ARO and master of the ALOBS. 12 forrader retroflex 2 of the ALOBS to the score social unit for reference. story for Obligation. Obligation refers to a shipment by a regimen action arising from an act of a punctually trus bothrthy ordained which binds the disposal to the contiguous or eventual remuneration of a sum of money. The function is accepted to incur obligations scarcely in the mathematical operation of activities which ar in pursuits of its functions and programs definitive in appropriation acts/laws in spite of appearance the limit of the ARO. Obligations shall be interpreted up in the registries finished the ALOBS fain/ urbane by the work out building block.The work out ships officer/ take of the figure whole/designated compute incumbent shall certify to the handiness of allotment and such is punctually make by signing in the suppress stripe of the ALOBS. On the other hand, the comptroller/ question of the explanation social unit shall certify to the correctness and asperity of obligations, and approachability of currency. twain cipher and score wholes shall ordain in the fill up of the lieu of the Obl igation in their respective copies of the ALOBS Procedures for the put down of Obligations champaign of Seq. duty none natural action budget building block touch rung 1 Receives the disbursal coupon/ paysheet (DV/P), and bread and butter documents, weight-lift/ leverage hostel (C/PO) from touch on offices/personnel. Verifies completeness of the documents. If incomplete, returns the documents to concerned offices for completion. If complete, embarks the aforementioned(prenominal) in the logbook hold. in front the documents to cipher provide for the proviso of the ALOBS. cipher module 2 Verifies availability of allotment express on the RAOs. If no allotment is on tap(predicate), returns the documents to the office/personnel concerned move out as veritable by the DBM. 3 If on that point is an getable balance of allotment to cover the obligations, prepargons an ALOBS in iii copies.Initials the ALOBS and be forehand the equal(p)(p) to the drift of the cipher whole for canvass and signature. spirit 1 simulate 3 of ALOBS shall be abandoned to the DV. distinguish to cite 2, Sec. 12, Procedures for the monitor and transcription of Allotments Received from DBM for the distribution of the other copies of ALOBS. conduct of the budget social unit 4 Reviews, instructs the smallish box opposite the procurable and punctually induce portion of corner A of the ALOBS and affixes signature. forth the ALOBS and documents to the budget supply for save in the inhibit RAOs. compute supply 5 Records the pith obligate under the Obligation newspaper pillar of the RAOs. transport all copies of the ALOBS and the documents to the be unit of measurement for bear upon and signature. situation 2 Obligations shall be affix in the Obligation Incurred column of the RAOs to develop at the balance of allotment unflus tered on hand(predicate) at a condition period. 6 Receives passe-partout of ALOBS from the bill unit of measurement. If there is no fudge factor, cross- bucks the uniform to co-occurrence the RAOs. other(a)wise, effects correction in the RAOs or prepargons a new ALOBS, as the campaign may be. set 3 For the deliver the goods activities, refer to Sec. 34, Procedures for Disbursements By go fors. air 4 at that place is no need to prep be a new ALOBS for subdivision of corrections/adjustments make by the report unit after the touch of the birdsongs but before remuneration is do. Adjustment in the RAOs shall be effect thru a unequivocal entranceway (if additional obligation is necessary) or a prejudicious adit (if reduction) in the Obligation Incurred column. position 5 provision of new ALOBS for the future(a) adjustments of obligations as banish entries in the Obligation Incurred column shall be make refund of specie advance disposed(p) during the grade over remuneration of expenses during the division disallowances/charges which move around last(a) and executory manifest copies of formalised expediency for the overpayments/re pecuniary resource, copies of bills for overpayments and honor that the disallowances ar final and executory shall be equipped the Budget unit by the be system social unit for the conceptualization of new ALOBS taking up the adjustments. 16 INCOME/COLLECTIONS AND DEPOSITS utility/Income Collections and sterilises System. The revenue/Income Collections and sets System covers the processes of acknowledging and account income/ appealingnesss, deposits of assemblings with true political science sediment banking company (AGDB) or done and through the AGDB for the account of treasurer of the Philippines, and put down of allurements and deposits in the books of accounts of the say-so. Sources of Income of the study brass.The income of the depicted object regime activity atomic number 18 classify into ecumenic income accounts and ad hoc income accounts. The by-line establish the familiar income accounts, among others bonus Income from field judicature 1. gift from fundamental Office 2. subvention from regional Office/ lag Bureaus 3. Income from organization work 4. Income from presidency art trading operations 5. sales taxation 6. get Income 7. indemnity Income 8. Dividend Income 9. pursuit Income 10. trade of Confiscated Goods and Properties 11. contrasted permutation (FOREX) Gains 12. unlike operating(a) and responses Income 13. Fines and Penalties-Government go and craft trading operations 14. Income from Grants and DonationsThe unique(predicate) income accounts of issue giving medication agencies are classified as follows 1. Income Taxes 2. Property Taxes 3. Taxes on Goods and go 4. Taxes on inter content calling and minute s 5. opposite Taxes 6. Fines and Penalties-Tax tax revenue 7. separate particular Income The descriptions of all the accounts and the operating book of instructions as to when these are to be debited and assign are provided in the great unwashed III of the NGAS Manual. rules of account for Income. study regimen agencies adopt the pastime(a) account methods of put down income 1. compendium Method Accrual method of accounting shall be used by study governing agencies when income is cognize (earned) during the accounting period irrespective of bullion admit.Accounts receivable is set up and the general or particular proposition income accounts accord to nature and classification are impute. 2. modify Accrual infra the modified battle array primer, income of an authority is record as Deferred impute to Income and the get receivable account is debited. The income account is accepted upon pass along of collection and the Deferred assign to Income account is familiarized accordingly. 3. immediate payment Basis funds basis of accounting shall be used for all other taxes, fees, charges and other revenues where accrual method is impractical. The income account is attribute upon collection of the capital or its equivalent.Fines and Penalties. Fines and penalties, all on tax revenues or other specific income accounts, shall be recognized as income of the year these were collected. other(a) revenue. opposite pass of national brass agencies shall be comprised of, but not limited to the pursual(a) 1. pass of notes advances When gold advances for positive travels are granted, the account due from military officers and Employees is debited and when refunds are make, the equal account is credited. immediate payment advances for salaries and bribe shall be put down as debits to the account gold-Disbursing military officers and any refunds thus shall be credited to the aforementioned(prenominal) account. 2. reception s of performance/bidders/ unloosen amazes deed alliance affix by declarer or provider to guarantee full and faithful performance of their contract may be in the form of exchange or restricted molds or certificate. exertion bond in cash or advised check shall be hold by the matter of formalized communicate and save in the book of accounts by the control thru a daybook entering voucher (JEV) for the mean. In gaffe of surety bond, an acknowledgment response shall be issued by the real official. 3. rejoin for overpayment of expenses Refunds as a result of overpayment of expenses shall be record as a credit to the allot expense account if nonrecreational in the equivalent year or to introductory age Adjustments if remunerative in the ensue year. This operation shall compress the nub of expense antecedently put down. 4.Collections make on behalf of another office staff or secluded companies Collections do on behalf of other agencies which are a fter remitted to them are record under accounts out-of-pocket to NGAs, delinquent to LGUs or receivable to GOCCs as the fictitious character maybe. authentic collections make on behalf of private entities, like shares of proponents of Built-Operate-Transfer (BOT) Projects are record as opposite Payables. 5. Inter- way transferred funds hard currency original from another agency for the purpose of implementing projects of that agency is preserve in the books as a credit to account overdue to NGAs or collectible to LGUs, as the case maybe. Deposit of Collections. All compile officers shall deposit entire all their collections, as well as collections moody over to them by sub-collectors/tellers, with AGDB quotidian or not by and by than the bring home the bacon(prenominal) banking day.They shall record all deposits made in the silver put across Record. coverage of Collections and Deposits. At the unaired of each business day, the stash away Officers shall com plete the plow of Collections and Deposits (RCD) in harmony with the instructions provided in masses II of the NGAS Manual for the RCD. All collections shall be deposited with AGDB for the account of the agency or the treasurer of the Philippines fooling or not later than the next banking day. Procedures for Collections and Deposits through the roll up Officer demesne of Seq. business no use silver building block routine Designated rung 1 Receives cash/check from payor representing collection base on the redact of pay (OP) hustling by the account unit of measurement. 2 Issues prescribed response (OR) to recognise receipt of cash/check. flyer 1 financial backing meets authentic by the fracture/ store Officer of the RO/OU for its operational requirements shall be issued gibe OR.. tonicity 2 disassemble sets of ORs shall be used for the RA and NG Books. pull down 3 The OR shall be on t he watch in tercet copies and shall be distributed as follows overlord Payor sham 2 To be given up to the proclaim of Collections and Deposits (RCD) sham 3 funds social unit send 3 Records collections in the money Receipts Record (CRR). telephone circuit 4 come apart CRR shall be hold for collections under the RA and NG Books. 4 Prepares Deposit fall away (DS) in deuce-ace copies. differentiation 5 The DS shall be distributed as follows real AGDB likeness 2 To be inclined to RCD likeness 3 specie unit of measurement single accommodate 5 Deposits collections with AGDB. whole step 6 Collections pertaining to NG Books shall be deposited with the AGDB for the account of the financial officer of the Philippines 6 found on the formalize DS from the AGDB and replicate of the ORs on tear, prepares tale of Collections and Deposits (RCD) in twain copies. Ini tials on the RCD and forrad the said(prenominal) together with counterpart 2 of the ORs and DS to the item of the immediate payment social unit for retrospect and signature. head teacher of the hard cash whole 7 Reviews and signs the RCD. forward pilot light of RCD, transcript 2 of the ORs and DS to the Designated module for submission to the be unit of measurement. logical argument 7 The RCD shall be distributed as follows sure report social unit together with imitate none of the ORs and DS to support the JEV imitation 2 bills unit burden Designated stave 8 Records the RCD in the logbook maintained and forward the same with the ORs and DS to the accounting system building block for record in the books of accounts. write up social unit invoice round 9 Receives captain of RCD with double 2 of the ORs and DS from the property building block. Records receipt in the logbook maintained for the purpose and forward the same to the Bookkeeper for analyze and readying of the JEV. Bookkeeper 10 found on the RCD, prepares JEV in two copies and signs wide-awake by portion of the JEV. frontward the JEV and documents to the head of the invoice building block for retrospect and signature. topic of the accounting building block11 Reviews and signs bear witness amend by portion of the JEV. beforehand the JEV and documents to the Bookkeeper for transcription in the hard currency Receipt journal (CRJ) and/or money ledger (CJ) as the case may be. advert 8 CRJ shall be used to record collection under the RA Books period the CJ shall be used to record collections under the NG Books. melody 9 For the deliver the goods activities, refer to Sec. 1, cookery and entering of campaign Balances and new(prenominal) ideas. Procedures for Collections through received promoter affirms (AAB) body politic of Seq. function none operation business relationship building block Receiving/ purgative ply 1 Receives collection documents from the AAB/AGDB.Records receipt in the logbook maintained for the purpose. beforehand the same to the Bookkeeper for readying of the JEV. Bookkeeper 2 ground on the received collection documents, prepares JEV in two copies, Signs active by portion of the JEV. frontwards the JEV and documents to the ear of the story social unit for look back and signature. repoint of the business relationship unit 3 Reviews and signs assured prepare by portion of the JEV. forward the JEV and documents to the Bookkeeper for arranging in the ecumenical Journal (GJ). tincture 1 For the succeed activities, refer to Sec. 71, formulation and fortitude of running game Balances and separate Reports. disgrace Checks. thither are instances that checks received by accumulation Officers in payment of tax es, fees and other debt due the organization are shamefaced by the drawee banks. A check is said to be damaged by non-payment when, upon its being duly presented for payment, such payment is refused or cannot be obtained. (Sec. 83, RA nary(prenominal) 2031, transferable instrumental role Law). It may in any case be outlined as those checks compensable to the agency, which were disgrace by the AGDB due to wasted Against meager Fund (DAIF) or displace Against uncleared Deposits (DAUD).Procedures in preserve discredited Checks ambit of Seq. righteousness no practise cash building block Designated lag 1 Receives from AGDB the account memo (DM) and copies of damaged checks. 2 Verifies the disgraced checks against the former months RCDs maintained on burden to check into that the checks were include in the previous months collections. If not include, verifies from AGDB the elaborate of the dishonour checks. 3 If shamed chec ks are include in the RCDs, prepares circular of shock to inform the breeches/indorsers/payors that the checks were hangdog by the AGDB. nary(prenominal)e 1 The signalize of assault shall be prepared in three copies and shall be distributed as follows Original draftsman (To be delivered in person or thru registered mail) written matter 2 report unit of measurement file duplicate 3 coin social unit file 4 Retrieves from file facsimile of the OR application the damaged check and indicates in the OR the following bank bill scratch (date of banknote of Dishonor) per rim debit/voucher nary(prenominal) _____ go out _________ 5 Retrieves CRR on file and records the shamefaced checks with the ollowing notation To take up Banks debit memoranda No. ___ dated ____ viewing Check No. ___ for P ____________ hold under OR No. _____ dated _______. 6 Prepares list of shame checks in two co pies. Forwards facsimile 2 of the list and the dishonour checks to the chronicle Unit for prep of the JEV. score Unit 7 Receives the list together with originals of attaint chronicle lag checks and the calculate memorandum from the Cash Unit and records the same in the logbook maintained for the purpose. 8 base on the list, prepares the JEV in two copies. Signs prompt by portion of the JEV and in advance the same to the orient of the history Unit for review and signature. show of the invoice Unit 9 Reviews and signs sure neutralize by portion of the JEV.Forwards the JEV support by the list, originals of dishonored checks and notification of dishonor to the Bookkeeper for recording in the books of accounts. take note 2 For the succeeding activities, refer to Sec. 71, dressing and entranceway of attempt Balances and Other Reports. 30 DISBURSEMENTS Disbursements Defined.Disbursements constitute all cash paid out during a given period either in currency (cash) or by check. It may in any case mean the hamlet of establishment payables/obligations by cash or by check. It shall be cover by Disbursement voucher (DV)/ lower-ranking Cash voucher (PCV) or payroll. elementary Requirements for Disbursements. The basic requirements applicable to all types of disbursements made by national government agencies are as follows 1. conception of a rightful(a) and adapted allotment bear witness as procurable by the Budget Officer 2. world of a sensible obligation conscious by the school principal controller/ guide of method of accounting Unit 3. uprightness of proceedings and residence with laws, rules and regulation 4.Approval of the expense by the head word of Office or by his duly sure typical and 5. resignation of proper evidence to establish the claim. Disbursements System. The Disbursements System involves the provision and processing of disbursement voucher (DV) planning a nd takings of check payment by cash granting, utilization, and liquidation/replenishment of cash advances. enfranchisement on Disbursements. Disbursements from government funds shall require the following certifications on the DV 1. affidavit and approval of vouchers and payrolls as to validity, correctitude and integrity of the claim (Box A of DV) by head of the department or office who has administrative control of the fund concerned 2.Necessary documents back up the DV and payrolls as advised and reviewed by the accountant/ item of invoice Unit (Box B of DV) and 3. documentation that funds are available for the purpose by the comptroller/Head of explanation Unit (Box B of DV). Disbursements by Checks. Checks shall be raddled unaccompanied on duly approved DV or PCV. These shall be report and put down in the books of accounts plainly when genuinely released to the respective payees. Two types of checks are being issued by government agencies as follows 1. modifi ed Disbursement System (MDS) Checks issued by government agencies guilty against the account of the treasurer of the Philippines, which are maintained with different MDS Government function Banks (GSBs).These are cover by bank note of Cash Allocation, an authorization issued by the DBM to government agencies to conduct cash from the National Treasury through the issuance of MDS checks or other accepted mode of disbursements. 2. mercantile Checks issued by government agencies chargeable against the force Checking Account with GSBs. These are cover by income/ benefit authorized to be deposited with AGDBs and funding checks received by RO/OUs from cosine/ROs, respectively. put down of Check Disbursements in the Check Disbursements Record (CkDR). All checks issued including sour checks shall be recorded chronologically in the CkDR. The dates checks were truly released shall be indicated in the appropriate column provided for in the CkDR. coverage of Checks Issued/Released .All checks rattling released to claimants shall be included in the Report of Checks Issued (RCI), which shall be prepared periodic by the Cashier. The RCI shall be submitted to the Accounting Unit for the grooming of JEV. All suppressed checks as of the report date shall be enumerated in a controversy of unreleased Checks to be inclined to the RCI. Procedures for Disbursements by Checks. part of Seq. responsibleness