Knowledge-Based Risk Management Framework For Information Technology

Question: Describe about the Knowledge-Based Risk Management Framework For Information Technology? Answer: 1. Yes, the Sample Charter improves the likeliness of the success than that is given in the template. The reason for the success of the PMO depends on the Department of Public Health Informatics and Surveillance (DPHIS) contribution. The WSHL needs can see this from the PMO's function. They also contribute and give priority to the training programs for the program management. The WSLH also emphasizes on the SMART goals communication which implements the Specific, Measurable, Attainable, Results-oriented, Time-delimitedprocedures (Alhawariet al. 2012).Another important aspect is that the Project Manager Operation is accomplished in a phased manner by handling module after module and avoid any fast operation that attained all at once is avoided. This also includes thesatisfaction of the predetermined Businessobjectivesfor the need of the project that needs to create it. All the deliverables that include in the project must have to be fully implemented and utilized to access the best possible services. The project targets are also met at times and have the partnership in success that also makes them beneficial for the PMO. Their primary objectives also met the customers requirements and met all the project requirements; while in the template the program management has unclear purpose and is also not well communicated. Kerzner (2013) mentions that, the ultimate advantage in the success compared with the model is that it also enables the division of the leadership that helps in selection of individuals those who handles the program management better than others while the PMO given in the Template does not offer a friendly nature and is too authoritative. Yes, something is missing in the both Template and the Sample. The success objective that is not mentioned within the given Samples and the Template is the understanding of the type of the PMO that is to be established. This is a very crucial factor for any organization for Strategic Programs that focuses on the operational functionality aligned with the organizations goals. Functional programs are another consequence that is based on the initiatives to drive the operational efficiencies. Schwalbe (2015) depicts that, Functional and Enterprise program also plays a significant role for aligning service delivery or information technology and managing high-risk programs respectively. 2. Furthermore, the determination of the function and responsibility of the PMO is the crucial factor. This involves the Mentoring and Coaching, Project and management level reporting, Budget and resources estimation. Moreover, Archibaldand Archibald (2015) also mentions that obtaining senior management backing and support for avoiding management challenges that comes with new program management processes. Another consequence isfocusing on the immediate value that may be critical for an organization and mostly is overlooked by the PMO. As a result, it is rewired for the efficient PMO not to involve in all the projects that are undertaken by the organization. The efficiency of the PMO also relies on the ability to start with one or two projects that are quite manageable, which additionally ensures the responsibility of the PMO is aligned with the organizational strategies and of highest priorities (Kerzner2013). Image 1: The ranking of the trends in IT Project (Source: Created by Author) The researcher ranks the given five trends and theirimpacts in the Information Technology projects. Every Project whether it is in IT organization or any other institute, it needs some strategies to ponder; hence, the involvement of some strategic like Delivering successful projects by establishing effective project selection to follow business objectives (Schwalbe2015). Another strategy is the choice of the performance focused projects so that the staffs can perform their best. Furthermore, the IT projects need to formulate professionalism in the projects which are followed by the importance of the communication with the high-rank personal and informed them regarding the project management. These reports should be delivered to the on monthly or quarterly basis so that the procedures can be scrutinized. The lean PMO attained the second position as it requires some particular quality in the PMO for handling the operational functionality of the IT projects like communicating with the higher authorities regarding the performance of the staffs and the productivity of the industry. It is also crucial for the PMO to achieve project methodology and standard. The lean ability also proves the evidence of their capacity to advocate for implementing sound management practices. Furthermore, to set a critical milestone, it is their lean nature to publish Master IT project schedule. IT sector within the organization has to comprise the ability to skill management so that it can be achieved by being an effective PMO. This embraces the effective training procedures that the PMO must have to acquire. The effectiveness of the training relies on the knowledge gather in the early projects for fine-tuning the project control process and its planning. Moreover, Alhawariet al.(2012) mentions that, the training session must include more complex process and techniques that enable the PMO for implementing project portfolio management system. Ultimately, relying on the effectiveness of the PMO's performance their prime responsibility is to work with the senior officials in the planning and represents their business alignment. All the undertaken project must have to be well developed according to the planned process and recognizing the control process as a required competencies. Ultimately, the resources management have the medium priority in the ranking of their trends, The reason for this is that is if appropriate strategies are implemented then t is less likely to occur any risk factor in the organization which in the other and will require less impact on the IT projects. Furthermore, the PMO must possess the ability so that their creativity, adopting the power of new approaches, skills development and ability to introduce new risk into the undertaken projects can be undertaken for proving their vision regarding the IT projects. Efficient PMO also aware the CIO's Cabinet of the IT project regarding the evolving risks and also ask for a relevant recommendation so that the risk can be avoided and all the functions of the project ca be initiated again flawlessly. Schwalbe (2015) also mention that, it is mandatory to audit the performance quality of the organization as well as the Risk assessment to ensure the betterment of the concerned IT firm by measuring the productivity and the profitability. 3: Information Technology PMO helps the execution of the agile methodology. This method helps the PMO to manage procedures for software development. Centralized PMO have the ability to understanding the public power as they perform together in the projects. It is easy for them to make relevant modification in the project standards due to the direct alignment of the Project Manager and the undertaken standards. Ability to resource management for business segments in case of elastic demand is another positive aspect of the PMO in the centralized IT firms. However, Muslu et al.(2014) mentions that in the multinational IT firm that there is a probability for the PM to attain expertise in a particular section of the business as they are connected with only selected section of the business. Additionally, there is no extra overhead as a PMO as the project managers report the segment managers for any required enhancements and does not have to participate personally in such discussion. Figure 2: Comparison between Centralized and decentralized/ multinational IT firm (Source: Hindi 2013) The SCRUM procedure fits with the agile methodology and comprises of the Crystal clear concept on the feature driven development, Extreme Programming, etc. Mohamed (2014) depicts that, the role that the SCRUM plays in the IT organization reflects from the best services PMO provide while working with the higher authorities like CIOs Cabinet. The IT PMO template provided for the assignment also helps the agile technology by emphasizing on the decision-making ability that matches with the real-world results rather than the assumptions. SCRUM depicts simple set of roles and responsibility of the PMO within an organization that probably never change. SCRUM illustrates their importance depending on the roles- Project Managers, Product Owners, Team Members and Scrum Master. These functions are illustrated as follows: Project Managers: The IT PMO helps to determine the factors so that the quality of the deliverable can be enhanced, develop an understanding of coping up with the desired changes in the project within the organization, achieving higher productivity while not investing much for the creative thoughts and attain status project control schemes(Dingsoyret al. 2012). Product Owner: Bass (2015) mentions that, Product Owner in an Information Technology organization is a person having perception, authority, and availability. These are the person, who has to regularly scrutinize the communication with their development team regarding the vision and the priority. Team Member: Bosnic et al.(2015) depicts that the team is self-building blocks for the successful operation of the undertaken projects in the IT organizations. These members are the fully dedicated and have a mix of software engineers, Quality Analysist experts, programmer analysts, and testers, etc., who are equally responsible for determining the accomplishments of the works. They have the responsibility to satisfy the prime objectives of the organization. Scrum Master: According to Kittlaus (2012), these are the experts, who act as a facilitator for the above two departments- Product Owner and the Team Members. These are the members, who do not regulate the team or individuals of the organization; however, they work for resolving the difficulty that is evolving within the team or the organization for achieving the objectives set up by the group. They also help the team to train and develop their creativity so that the undertaken projects can be successfully accomplished with the new ideology. 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